Private AI for your internal documents

Stop digging through PDFs, policies, notes, and old files.

We build private AI knowledge assistants for professional service firms and local businesses. Your team asks questions in plain English and gets answers from your own documents — with citations showing exactly where the answer came from.

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Built for Memphis-area law firms, accounting firms, consultants, agencies, clinics, real estate offices, and service businesses.

What it does

1
Answers from your filesPolicies, contracts, SOPs, manuals, FAQs, past notes, forms, PDFs, and internal docs.
2
Shows citationsStaff can see the source instead of blindly trusting a chatbot response.
3
Captures expert notesYour senior people can add guidance so the assistant reflects how your business actually works.
4
Protects judgment callsAI supports research and retrieval. Your team stays in control of final decisions.

If your team keeps asking “where is that file?” — this is for you.

Most small businesses do not need more software. They need faster access to the knowledge they already have.

Search internal documents in plain language
Reduce repeated questions to senior staff
Find answers buried in PDFs and old docs
Onboard new employees faster
Keep citations attached to answers
Turn scattered SOPs into useful working knowledge

Best-fit businesses

This works best where staff time is expensive and information is spread across lots of documents.

Law & compliance

Research internal memos, past guidance, court/regulatory references, intake docs, and policy notes.

Accounting & finance

Answer questions from client procedures, tax-season checklists, internal workflows, and document requirements.

Consultants & agencies

Search past proposals, SOPs, client notes, deliverables, training docs, and service playbooks.

Medical/admin offices

Help staff find internal procedures, forms, scripts, insurance notes, and office policies. Not a medical decision-maker.

Real estate/property management

Search lease templates, maintenance policies, resident FAQs, inspection notes, and vendor procedures.

Service businesses

Turn estimates, service menus, warranties, manuals, FAQs, and field procedures into a searchable assistant.

Not a generic chatbot. A retrieval system your staff can trust.

The value is not “AI magic.” The value is fast, cited access to your own business knowledge.

Core

Cited answers

Every answer can point back to source documents so staff know where the information came from.

Trust

Source priority

Important sources can be weighted higher than general notes, outdated files, or less-authoritative references.

Control

Human guidance

Senior staff can add notes, corrections, preferred interpretations, or internal process guidance.

Practical launch packages

Final pricing depends on document volume, security needs, integrations, and how much workflow logic you need.

Starter Knowledge Assistant

For a focused set of docs and a simple internal Q&A workflow.

  • Initial document intake
  • Private Q&A assistant
  • Basic citations
  • Staff testing pass
From $2,500 setup
From $497/mo support

Professional Knowledge System

For firms with larger document sets, repeat workflows, and higher staff usage.

  • Expanded document library
  • Citations and source organization
  • Expert notes/corrections workflow
  • Monthly document updates
From $5,000 setup
From $997/mo support

Regulated / Complex Workflow

For legal, compliance, medical admin, finance, or multi-location operations requiring more control.

  • Custom source hierarchy
  • Conflict-aware answer design
  • Security and access planning
  • Ongoing improvement plan
From $10,000 setup
From $1,500/mo support

How the setup works

DiscoveryWe identify where your team wastes time searching and what documents matter most.
Document intakeYou provide approved files, FAQs, SOPs, policies, manuals, or sample knowledge sources.
PrototypeWe build a working assistant against a focused knowledge set and test real questions.
Review and refineYour team flags bad answers, missing context, or preferred internal interpretations.
Launch and maintainWe keep it updated as your documents, staff notes, and workflows change.
Important: This is a research and productivity assistant, not a replacement for licensed professional judgment. For law, accounting, medical, finance, or compliance use, your qualified staff remains responsible for final decisions and client-facing advice.

Built locally. Designed around how your business actually works.

Memphis Web Solutions helps local businesses adopt AI without getting buried in dashboards, hype, or tools nobody uses.

Request a Knowledge Assistant Consultation

Request a consultation

Tell us where your team loses time searching for information. We’ll review whether an AI Knowledge Assistant is a fit.

Prefer to talk? Connect with a Human at 901-231-5951.